Inspira Sound and Lighting - Terms & Conditions

These terms and conditions apply to those who have received the link to them via email. Where a specific booking agreement has been signed, these do not apply.

I acknowledge that I have read the Inspira Sound and Lighting Terms and Conditions, outlined below, and agree with them and in paying the deposit invoice, agree to adhere to them.

Cancellations & amendments must be notified in writing, and cancellations are subject to fees including the forfeit of any deposit where applicable. The notice period will commence upon acknowledgement of cancellation by Inspira Sound and Lighting.

Cancellation Charges
Deposit non-refundable upon booking25% of agreed fee
Between 2 and 4 weeks before event date25% of agreed fee, in addition to non-refundable deposit, equalling 50% of agreed fee
Less than 2 weeks before event date75% of agreed fee, in addition to non-refundable deposit, equalling 100% of agreed fee

Payment terms of the contract with the client will be strictly enforced and any final payments are required as stated on the invoice given to the customer. If not stated PAYMENTS MUST BE MADE IN ADVANCE & MUST CLEAR AT LEAST 14 DAYS BEFORE THE EVENT.

  1. Supplier (Inspira Sound & Lighting) Obligations:
    1. Inspira Sound & Lighting will make every effort to ensure that all services are provided as scheduled.
    2. Inspira Sound & Lighting do not accept liability in respect of late arrival due to means beyond their control such as Floods, Breakdown of Transport, Road Blocks, Traffic, Sickness or Civil Unrest. However, in such extreme circumstances Inspira Sound & Lighting will endeavour to supply a suitable replacement.
  2. Client Obligations:
    1. The client will be responsible to make sure the venue has an adequate power supply.
    2. The client will ensure the equipment is well protected. Inspira Sound & Lighting reserve the right to disconnect and move all equipment supplied to the schedule if they feel that they or the equipment is in danger. The client will be charged for the replacement value for new equipment, and full payment of the said fee or loss of salary due to the equipment being unable to become rebooked.
    3. Should any equipment be left at the contracted venue due to the client wanting it set up outside of the contracted time, then the client accepts full responsibility of all equipment
    4. The client must provide reasonable access to the contracted venue or location in which Inspira Sound & Lighting have been asked to set up in. If access is unreasonable or blocked then Inspira Sound & Lighting accept no responsibility for delays in setup times.
    5. The client is responsible for ensuring the contracted venue has the appropriate licenses for the contracted event to take place.
    6. The client must ensure the venue hold relevant public and occupier’s liability insurance with a reputable insurer.
  3. Force Majeure:
    1.  No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement (except for any obligations to make payments to the other party hereunder), when and to the extent such failure or delay is caused by or results from the following force majeure events (“Force Majeure Events”): (a) acts of God; (b) flood, fire, earthquake or explosion; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (d) government order or law; (e) actions, embargoes or blockades in effect on or after the date of this Agreement; (f) action by any governmental authority; (g) national or regional emergency; (h) strikes, labour stoppages or slowdowns or other industrial disturbances; (i) shortage of adequate power or transportation facilities; and (j) other similar events beyond the reasonable control of the party impacted by the Force Majeure Event (the “Impacted Party”). The Impacted Party shall give notice within 14 days of the Force Majeure Event to the other party, stating the period of time the occurrence is expected to continue. The Impacted Party shall use diligent efforts to end the failure or delay and ensure the effects of such Force Majeure Event are minimized. The Impacted Party shall resume the performance of its obligations as soon as reasonably practicable after the removal of the cause. In the event that the Impacted Party’s failure or delay remains uncured for a period of 30 days following written notice given by it under this Section 3.1, either party may thereafter terminate this Agreement upon 28 days’ written notice.
  4. In the event of any non-fulfilment of this contract, the level of liability to the client Inspira Sound & Lighting has is limited to maximum of the agreed fee stated in the booking agreement.
  5. Inspira Sound & Lighting hold public and employer’s liability insurance of £10,000,000 in any one claim and have all electrical equipment tested for electrical safety (P.A.T). Copies of the relevant certificates are available on request before the event date.
  6. This contract is governed by English Law.